In an era where digital transformation is no longer optional, eInvoicing is becoming essential for government agencies. On 3 March 2025, the Ministry of Business, Innovation and Employment (MBIE) hosted Government eInvoicing Day, bringing together public sector leaders and financial technology experts to discuss what agencies need to do to ensure compliance and maximize the benefits of eInvoicing.
Unlike traditional invoicing, eInvoicing eliminates manual data entry, reduces processing times, and enhances financial security. New Zealand’s adoption of the Peppol network ensures faster, standardized transactions that meet global compliance standards. But what does this mean for government agencies, and how can they prepare?
Compliance and Implementation: What Agencies Need to Do
Government departments in New Zealand are expected to transition to eInvoicing, but simply being aware of the change isn’t enough. To stay ahead, agencies must:
- Understand Compliance Requirements: MBIE has outlined clear steps for government agencies to integrate Peppol-based eInvoicing. Missing compliance deadlines could mean operational disruptions and inefficiencies.
- Engage with Accredited Providers: Choosing an accredited provider is crucial for ensuring compliance and smooth integration.
- Plan for Integration: Transitioning to eInvoicing requires coordination between finance teams, IT departments, and service providers. Agencies should establish a timeline for implementation, factoring in testing and staff training.
Why eInvoicing Matters for Government Agencies
Government eInvoicing adoption is not just about digital transformation—it’s about efficiency, security, and cost savings. Consider these key benefits:
- Cost Savings: The New Zealand government estimates that processing a paper invoice costs up to $23, while an eInvoice can reduce this to less than $10.
- Faster Payments: Agencies can reduce invoice approval times by up to 65%, leading to improved cash flow and fewer late payment penalties.
- Fraud Prevention: eInvoicing significantly reduces invoice fraud by ensuring transactions are verified and securely exchanged through the Peppol network.
- Sustainability: By eliminating paper invoices, agencies contribute to reducing carbon footprints and aligning with government sustainability targets.
Real-World Success: What Early Adopters Have Achieved
Waipā District Council had clear business benefits by implementing eInvoicing. It provided an accurate, automated way of getting supplier invoices into their finance system that would deliver time and cost savings.
“eInvoicing has proved to be a valuable asset and process offering benefits that are contributing to Waipā’s operational efficiency and effectiveness.” Patsy Dickins ,Project Manager
The key benefits the Council identified in its analysis of eInvoicing were:
- reduced processing costs and manual processing errors
- improved record keeping
- compatibility with its existing enterprise resource planning (ERP) system.
As a result, eInvoicing has not only streamlined the Council’s financial operations but also positioned them for future growth and enhanced service delivery.
Your Competitive Advantage: Speak to a Local Expert
One of the key takeaways from Government eInvoicing Day is that local expertise matters. We are the only accredited access point with a staff member based in Wellington, providing hands-on support for agencies navigating this transition.
Find out from a local: Speak with our Wellington-based expert to get practical guidance on compliance, integration, and timelines. Make sure your agency is ready on time and positioned to take full advantage of eInvoicing.
Ready to get started? Contact us today to ensure your agency is fully prepared for the eInvoicing transition.
Free eInvoicing consultation via: https://link4.co/nz/
Media Contact Link4:
Kithmini Kuruppuarachchi – Marketing Manager
[email protected]
Find out more about eInvoicing
- Government eInvoicing: What You Need to Know Moving Forward
- Transforming Transactions: Expert Perspectives on the eInvoicing Journey
- eInvoicing in New Zealand: The Future of Business Transactions by 2025
- Increased eInvoicing Adoption Set to Simplify Cross-Border Transactions
- eInvoicing Made Simple with Clear Benefits for Everyone
Footnote: In this article, “eInvoicing” and “e-invoicing” are used interchangeably to refer to electronic invoicing.
