eInvoicing for the Government

Link4 provides Peppol-accredited eInvoicing services for government organisations of any size or level.

Link4 Webinar:
eInvoicing 101 - What New Zealand Councils Need to Know

Discover how eInvoicing revolutionises procurement for councils in New Zealand from eInvoicing industry experts.

  • Learn the basics of eInvoicing as well as Central Government activities from MBIE.
  • A segment on local council experience where the Waipa District Council team shares details about their eInvoicing journey.
  • Valuable information on other eInvoicing statistics and success stories via Link4 as a widely utilised eInvoicing service provider within the ANZ region!

    Why is Link4 the Best Access Point Provider for Government Departments, Agencies and Councils?

    One of the most popular Peppol Access Points used in New Zealand
    Capability to work with your existing partners
    Affordable for all levels of government
    Experience working with almost all ERP systems
    Implementation takes around 2 weeks
    Testing and training are undertaken by experts, using proven processes

    Don't Think Twice - Choose Link4!

    A trusted choice by government agencies for eInvoicing!

    Link4 is one of the most trusted Peppol Access Point used by the New Zealand government. We have helped several agencies like the Department of Correction and the Land Information New Zealand to set up their eInvoicing capabilities.

    We have also assisted major ministries to take the first step with their eInvoicing journeys, such as the Ministry of Transport and the Ministry for Women.

    Lastly, we have enabled the first council in Northern Island, New Zealand to adopt eInvoicing: Waipa District Council.

    We have the experience and expertise to help all levels of government bodies to set up their eInvoicing. If you are a central or local government organisation, we can easily set up eInvoicing for you with no disruption to your ongoing work!

    Peppol-accredited eInvoicing services

    In New Zealand, the adoption of eInvoicing has been on the government’s agenda since 2018, when the Trans-Tasman Electronic Invoicing agreement was signed. The agreement was created to enable a common eInvoicing approach in New Zealand and Australia to improve productivity and reduce the costs of doing business through an interoperable single digital economic market.

    The eInvoicing standard adopted by the New Zealand government is Peppol, which is an internationally established framework.

    The Peppol eInvoicing Network allows invoices to be exchanged between different Accounting systems. Link4 was one of the leading service providers in New Zealand to be Peppol certified.

    In June 2021, as part of the MBIE plans, the New Zealand government mandated eInvoicing for all central government agencies by 31 March 2022.

    According to einvoicing.govt.nz, over 280 million B2B invoices are exchanged in New Zealand each year, and it is estimated that the adoption of eInvoicing could save the New Zealand economy $4.4 billion over 10 years.

    Switching to eInvoicing results in reduced processing costs, reduced administration delays, streamlined invoice processing, and improved trading relationships.

    The MBIE (Ministry of Business, Innovation and Employment) will also be consulting on options for mandatory adoption of eInvoicing across all levels of government going forward.

    Implementation in 2 weeks

    We are experts at implementing eInvoicing and working with already integrated business systems. If you are using large ERP systems such as TechnologyOne, Civica or Microsoft Dynamics, or if you are using Cloud-based Accounting systems such as QuickBooks, MYOB, Xero, MoneyWorks, etc., we have got the expertise and experience to enable eInvoicing for your government entity.

    Link4 is a tried and tested solution for the government sector which speeds up the implementation time for you. Implementation, testing and training can be all done in approximately 2 weeks!

    ERP Integration
    Connected Software Systems
    Export PDF, XML and CSV

    If a department or agency is not ready for a complete integration with their ERP or Accounting system but needs to be eInvoice compliant, Link4 can support them to become Peppol-ready in a quick and easy way.

    Your organisation can choose to export or download incoming eInvoices to an appropriate format (PDF, XML or CSV) and then process the invoice as usual.

    Security is important to us!

    Here at Link4, we take security very seriously. With the rise of security threats around the world, we use several 3rd party tools to run security tests and check our product against various threats. We have also implemented monitoring tools from Amazon Web Services (AWS) to monitor our infrastructure security.

    In addition, all members of our team undergo regular training sessions throughout the year to ensure we are aware of any potential security threats and what protocols to follow, ensuring all the latest security measures are being implemented on the Link4 eInvoicing solutions.

    For pricing inquiries relevant to ERP systems for Government organisations, please get in touch with us via [email protected]

    Try Link4 Now!

    Download the Link4 Guide to Understanding eInvoicing for the Government Sector

        How does eInvoicing Help Government Suppliers?

        A couple of key issues many Government Suppliers face during the invoicing process, are payment delays caused by invoice errors and duplicates, and the risk of invoice scams like redirection payment scams.

        When working with eInvoicing-enabled Government organisations, these issues can be easily rectified amongst experiencing many other valuable benefits. As Government Suppliers what does eInvoicing offer you?

        For more details GO HERE.

        Frequently Asked Questions

        We have compiled a list of answers to several common questions asked by government departments and agencies.

        Yes, we work with OCR providers like Kofax and EzeScan. We deliver the invoice data into your OCR solution so you can use your existing workflow.
        We also have partnerships with platform integrators, such as Delv and their "MATE" solution to get you up and running quickly, no matter what ERP system you use.

        Often government entities already have an OCR solution, such as Kofax or EzeScan. These solutions often provide the workflow and validation requirements to assist approvals, i.e. if your ERP software is not fully integrated to handle this. We work seamlessly with these OCR solutions, so you can utilise existing workflow, validation and approval rules.

        Yes, we can work with all ERP platforms to ensure that eInvoices can be easily delivered to your specific ERP platform, even if you do not have any automation set up. There are various ways to do this and we are flexible to your needs. Link4 can assist along with our ERP partners to enable automation of your invoicing process (validation, approvals and workflows) if required.  

        No, you can receive eInvoices with your existing software through various methods. The skilled and experienced Link4 Support Team will work with your individual requirements.

        Yes, the logo to be added can be confirmed during the implementation phase.

        Yes, using Link4 you can send or receive eInvoices. We support both Debtor and Creditor Invoices in our solution.

        Yes, we can work with you to define the NZBNs in each department. They will have to be registered individually on the Peppol network but managed through one single government entity.

        Yes, we deliver a copy of the invoice PDF into your ERP system using different ways based on your needs.

        Implement eInvoicing for your Government Organisation with Link4!

        Get in touch with us to set up a consultation call or if you need any further information on how Link4 can help with your agency's eInvoicing journey.