New Zealand’s move toward mandatory eInvoicing is accelerating-but not in the way many businesses assume.
There’s no official mandate requiring suppliers to use eInvoicing (yet). But from January 1, 2026, many government agencies will be required to send and receive eInvoices. And that changes everything about how they work with their suppliers.
If you’re still sending PDFs by then, it doesn’t mean you’ll be cut off. But it may mean you’ll be less preferred, slower to process, and further down the priority list when it comes to payments.
What’s Changing for Government Buyers?
Starting 2026, agencies that process more than 2,000 invoices per year will need to fully adopt eInvoicing. This means:
- Structured invoices, sent directly between systems
- No PDFs, emails, or re-keying of data
- Faster processing, fewer delays, and better audit trails
And naturally, they’ll prefer suppliers who can work in this format-because it simplifies their workflows and helps them meet new 5-day payment targets.
Why Suppliers Should Act Now
Even though the mandate doesn’t apply directly to suppliers, smart businesses are already moving early to:
- ∙ Stay ahead of compliance-driven buyer preferences
- ∙ Prevent end-of-year integration scrambles
- ∙ Get paid faster (and reduce manual follow-ups)
Waiting until 2026 could mean rushing integration, overloading internal teams, or missing out on early mover advantages.
What Future-Ready Looks Like
At Link4, we help suppliers become eInvoicing-ready without changing how they work. Our platform integrates seamlessly with the systems many New Zealand businesses already use – including Xero, MYOB, QuickBooks, Oracle NetSuite, Microsoft Dynamics , SAP and more. That means you can start sending eInvoices directly from your existing accounting or ERP system, without disrupting your finance team’s workflow.
It’s fast, it’s light-touch, and it’s future-proof.
Here’s What You Can Do Today
- Reach out to a certified eInvoicing provider
- Understand what integration looks like for your business – whether you’re using Xero, MYOB, or a full ERP like SAP or Dynamics
- Get future-ready at your own pace, before deadlines force a rushed rollout
Because while there’s no rule forcing you to switch-there’s every reason to get ahead of the curve.
Don’t wait for the deadline. Lead the transition.
https://link4.co/nz/
Media Contact Link4:
Kithmini Kuruppuarachchi – Marketing Manager
[email protected]
Find out more about eInvoicing
- Future-Proofing Your Business: What NZ Suppliers Need to Know About eInvoicing Before 2026
- Government eInvoicing: What You Need to Know Moving Forward
- Transforming Transactions: Expert Perspectives on the eInvoicing Journey
- eInvoicing in New Zealand: The Future of Business Transactions by 2025
- Increased eInvoicing Adoption Set to Simplify Cross-Border Transactions
Footnote: In this article, “eInvoicing” and “e-invoicing” are used interchangeably to refer to electronic invoicing.
