e-Invoicing for the Government

Link4 provides Peppol-accredited e-Invoicing services for government organisations of any size or level.

Link4 Webinar:
e-Invoicing for New Zealand Government Agencies

Watch the on-demand webinar where the MBIE, TechnologyOne and Link4 discuss:

  • New Zealand Central Government targets for e-Invoicing, including both current and future uptake plans for the Government.
  • The process flow with TechnologyOne.
  • Australian Government case study: Enabling e-Invoicing capabilities for the Department of Treasury.

    Why is Link4 the Best Access Point Provider for Government Departments, Agencies and Councils?

    One of the most popular Peppol Access Points used in New Zealand
    Capability to work with your existing partners
    Affordable for all levels of government
    Experience working with almost all ERP systems
    Implementation takes around 2 weeks
    Testing and training are undertaken by experts, using proven processes

    Don't Think Twice - Choose Link4!

    A trusted choice by government agencies for e-Invoicing!

    Link4 is one of the most trusted Peppol Access Point used by the New Zealand government. We have helped several agencies like the Department of Correction and the Land Information New Zealand to set up their e-Invoicing capabilities.

    We have also assisted major ministries to take the first step with their e-Invoicing journeys, such as the Ministry of Transport and the Ministry for Women.

    Lastly, we have enabled the first council in Northern Island, New Zealand to adopt e-Invoicing: Waipa District Council.

    We have the experience and expertise to help all levels of government bodies to set up their e-Invoicing. If you are a central or local government organisation, we can easily set up e-Invoicing for you with no disruption to your ongoing work!

    Peppol-accredited e-Invoicing services

    In New Zealand, the adoption of e-Invoicing has been on the government’s agenda since 2018, when the Trans-Tasman Electronic Invoicing agreement was signed. The agreement was created to enable a common e-Invoicing approach in New Zealand and Australia to improve productivity and reduce the costs of doing business through an interoperable single digital economic market.

    The e-Invoicing standard adopted by the New Zealand government is Peppol, which is an internationally established framework.

    The Peppol e-Invoicing Network allows invoices to be exchanged between different Accounting systems. Link4 was one of the leading service providers in New Zealand to be Peppol certified.

    In June 2021, as part of the MBIE plans, the New Zealand government mandated e-Invoicing for all central government agencies by 31 March 2022.

    According to einvoicing.govt.nz, over 280 million B2B invoices are exchanged in New Zealand each year, and it is estimated that the adoption of e-Invoicing could save the New Zealand economy $4.4 billion over 10 years.

    Switching to e-Invoicing results in reduced processing costs, reduced administration delays, streamlined invoice processing, and improved trading relationships.

    The MBIE (Ministry of Business, Innovation and Employment) will also be consulting on options for mandatory adoption of e-Invoicing across all levels of government going forward.

    Implementation in 2 weeks

    We are experts at implementing e-Invoicing and working with already integrated business systems. If you are using large ERP systems such as TechnologyOne, Civica or Microsoft Dynamics, or if you are using Cloud-based Accounting systems such as QuickBooks, MYOB, Xero, MoneyWorks, etc., we have got the expertise and experience to enable e-Invoicing for your government entity.

    Link4 is a tried and tested solution for the government sector which speeds up the implementation time for you. Implementation, testing and training can be all done in approximately 2 weeks!

    ERP Integration
    Connected Software Systems
    Export PDF, XML and CSV

    If a department or agency is not ready for a complete integration with their ERP or Accounting system but needs to be e-Invoice compliant, Link4 can support them to become Peppol-ready in a quick and easy way.

    Your organisation can choose to export or download incoming e-Invoices to an appropriate format (PDF, XML or CSV) and then process the invoice as usual.

    Security is important to us!

    Here at Link4, we take security very seriously. With the rise of security threats around the world, we use several 3rd party tools to run security tests and check our product against various threats. We have also implemented monitoring tools from Amazon Web Services (AWS) to monitor our infrastructure security.

    In addition, all members of our team undergo regular training sessions throughout the year to ensure we are aware of any potential security threats and what protocols to follow, ensuring all the latest security measures are being implemented on the Link4 e-Invoicing solutions.

    For pricing inquiries relevant to ERP systems for Government organisations, please get in touch with us via [email protected]

    Download the Link4 Guide to Understanding e-Invoicing for the Government Sector

      How does e-Invoicing Help Government Suppliers?

      A couple of key issues many Government Suppliers face during the invoicing process, are payment delays caused by invoice errors and duplicates, and the risk of invoice scams like redirection payment scams.

      When working with e-Invoicing-enabled Government organisations, these issues can be easily rectified amongst experiencing many other valuable benefits. As Government Suppliers what does e-Invoicing offer you?

      For more details GO HERE.

      Frequently Asked Questions

      We have compiled a list of answers to several common questions asked by government departments and agencies.

      Yes, we work with OCR providers like Kofax and EzeScan. We deliver the invoice data into your OCR solution so you can use your existing workflow.
      We also have partnerships with platform integrators, such as Delv and their "MATE" solution to get you up and running quickly, no matter what ERP system you use.

      Often government entities already have an OCR solution, such as Kofax or EzeScan. These solutions often provide the workflow and validation requirements to assist approvals, i.e. if your ERP software is not fully integrated to handle this. We work seamlessly with these OCR solutions, so you can utilise existing workflow, validation and approval rules.

      Yes, we can work with all ERP platforms to ensure that e-Invoices can be easily delivered to your specific ERP platform, even if you do not have any automation set up. There are various ways to do this and we are flexible to your needs. Link4 can assist along with our ERP partners to enable automation of your invoicing process (validation, approvals and workflows) if required.  

      No, you can receive e-Invoices with your existing software through various methods. The skilled and experienced Link4 Support Team will work with your individual requirements.

      Yes, the logo to be added can be confirmed during the implementation phase.

      Yes, using Link4 you can send or receive e-Invoices. We support both Debtor and Creditor Invoices in our solution.

      Yes, we can work with you to define the NZBNs in each department. They will have to be registered individually on the Peppol network but managed through one single government entity.

      Yes, we deliver a copy of the invoice PDF into your ERP system using different ways based on your needs.

      Implement e-Invoicing for your Government Organisation with Link4!

      Get in touch with us to set up a consultation call or if you need any further information on how Link4 can help with your agency's e-Invoicing journey.